Best Tools for Managing Remote Teams in 2025

As we dive into 2025, the landscape of remote work continues to evolve, and startup founders must equip themselves with the best tools to effectively manage their teams. Here’s a curated list of the top tools that can help streamline communication, project management, and collaboration for remote teams.

1. Slack

• Pricing: Free tier available; paid plans start at $6.67/user/month.
• Key Features: Real-time messaging, channels for topics/projects, integrations with other tools (Google Drive, Trello).
• Best Use Case: Ideal for teams that need robust communication and collaboration in real-time.

2. Asana

• Pricing: Free for basic use; premium plans start at $10.99/user/month.
• Key Features: Task assignments, project timelines, workload management, and reporting.
• Best Use Case: Great for project management with a focus on task tracking and deadlines.

3. Trello

• Pricing: Free tier available; business class starts at $12.50/user/month.
• Key Features: Kanban-style boards, checklists, due dates, and collaboration features.
• Best Use Case: Best for visual project management and simple task tracking.

4. Notion

• Pricing: Free for personal use; team plans start at $8/user/month.
• Key Features: All-in-one workspace for notes, databases, task management, and collaboration.
• Best Use Case: Perfect for teams looking for a flexible and customizable workspace.

5. Zoom

• Pricing: Free for basic use; paid plans start at $149.90/year/host.
• Key Features: Video conferencing, webinars, screen sharing, and recording options.
• Best Use Case: Ideal for virtual meetings and team check-ins.

6. ClickUp

• Pricing: Free tier available; unlimited plan starts at $5/user/month.
• Key Features: Task management, goals, time tracking, and integrations.
• Best Use Case: Suitable for teams needing a comprehensive project management solution.

7. Miro

• Pricing: Free for up to 3 boards; team plans start at $8/user/month.
• Key Features: Online collaborative whiteboard, templates, and brainstorming tools.
• Best Use Case: Best for creative teams and brainstorming sessions.

8. Basecamp

• Pricing: Flat fee of $99/month for unlimited users.
• Key Features: Project management, to-do lists, file storage, and team messaging.
• Best Use Case: Ideal for teams looking for a straightforward project management tool without complex features.

9. Monday.com

• Pricing: Basic plans start at $8/user/month.
• Key Features: Customizable workflows, automation, and integrations.
• Best Use Case: Excellent for teams that need a tailored project management experience.

10. Microsoft Teams

• Pricing: Free tier available; premium plans start at $5/user/month.
• Key Features: Chat, video conferencing, file sharing, and integration with Microsoft 365.
• Best Use Case: Perfect for organizations already using Microsoft products.

Comparison Table

| Tool | Pricing | Key Features | Best Use Case | |-----------------|---------------------------|-------------------------------------------|----------------------------------------| | Slack | Free/$6.67/user/month | Channels, integrations | Real-time communication | | Asana | Free/$10.99/user/month | Task management, reporting | Project management | | Trello | Free/$12.50/user/month | Kanban boards, checklists | Visual task tracking | | Notion | Free/$8/user/month | Customizable workspace | Flexible project management | | Zoom | Free/$149.90/year/host | Video conferencing | Virtual meetings | | ClickUp | Free/$5/user/month | Task management, time tracking | Comprehensive project management | | Miro | Free/$8/user/month | Collaborative whiteboard | Brainstorming sessions | | Basecamp | $99/month for unlimited | To-do lists, team messaging | Straightforward project management | | Monday.com | $8/user/month | Custom workflows | Tailored project management | | Microsoft Teams | Free/$5/user/month | Chat, video conferencing | Integration with Microsoft products |

With these tools, startup founders can enhance productivity and collaboration within their remote teams. Remember, the key is to select tools that align with your team's specific needs and workflows.

For more actionable insights on managing remote teams and building your startup, don’t miss out on the latest episodes of Built This Week. Sam and Jordan share real experiences and tools they’re using, helping you navigate the challenges of entrepreneurship.